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Print, Email, Download Records

If you wish to print, email, or download a record so that you can save it for future reference, you must first add it to your Marked List. From your Marked List, you can select to print, email, or download any or all of the records included in your list.

On the print, email, or download records page you will find the following options

Enter Email Address - this option will appear on the Email Records page only and it is for the destination email address.

Enter Title - If you wish, you can type a title for your file here.

Enter Comment - If you wish, you can attach relevant comments or notes to your selections by entering them in this field.

Select Citation Format - Choose the citation format to print, email, or download. Format options are:

  • Text (short record) - this selection will print, email, or download your results in the same format as they appear in your Results List or Marked List.
  • Text (full record) - this selection will print, email, or download your records in the same format as the Full Record page for a full book or magazine article.
  • EndNote - this selection will print, email, or download your results in a format suitable for importing them into the Endnote bibliographic software.
  • ProCite - this selection will print, email, or download your results in a format suitable for importing into the ProCite bibliographic software.

    Note for ProCite users: the file format is comma delimited rather than tagged.

  • Reference Manager (RIS) - this selection will print, email, or download your results into a format suitable for importing them into the Reference Manager bibliographic software.
  • RefWorks (RIS) - this selection will print, email, or download your results into a format suitable for importing them into the RefWorks bibliographic software.

Hint: you can use the two RIS formats we have provided in any RIS-compatible record management software.

Select Email Format - this option will appear on the Email Records page only, and will allow you to choose whether to receive your emails in HTML format or Plain Text format by clicking the relevant radio button. Note that you should choose the HTML format option if you want durable URLs to be included in your emails.

Sort Records by - Choose an order in which to sort your records. Sort options are:

  • Date published
  • Date published (descending)
  • Alphabetical by title
  • Alphabetical by author

Unmark these items - To remove a record from your Marked List, click this checkbox.

When you have finished selecting your format, click the 'Print', 'Email', or 'Download' button to print, email, or download your selections. Alternatively, on the Download Records page you can export your records directly to your citation management software by using the two direct export links.

To export directly to ProCite, EndNote or reference Manager:

  • Click the 'Export directly to ProCite, EndNote or Reference Manager' link.
  • Choose the citation management package you wish to download records to from the Choose Destination dialog box.
  • Click OK, then follow the instructions given.

To export directly to Refworks:

  • Click the 'Export directly to RefWorks' link.
  • RefWorks will open- follow the instructions given.

Downloading Images in TIFF Format

As well as the download options mentioned above, from the Document Images page you can also download images in TIFF format for use with your own image manipulation software.

To download the page as a TIFF file:

  • Click the Download TIFF file link.

A File Download dialog box will open.

  • Choose Open to open the file directly, Save to save the file on your computer, or Cancel to return to the Document Images page.
  • If you choose Save, the Save As dialog box will open. Choose where you wish to save the file, and click Save. You will be notified when the download is complete.

Downloading Images in PDF Format

As well as the download options mentioned above, from the Document Images page you can also download images in PDF format.

To download the current image as a PDF file:

  • Click the View this document as PDF icon at the top of the page.

A File Download dialog box will open.

  • Choose Open to open the file directly, Save to save the file on your computer, or Cancel to return to the Document Images page.
  • If you choose Save, the Save As dialog box will open. Choose where you wish to save the file, and click Save. You will be notified when the download is complete.